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PLEASE NOTE:
ALL Student ID Cards including lost/damaged cards will be issued by submitting a photo through email.
Your card will be mailed to your mailing/home address directly.


What is it for?

All students will be issued an official SLC student card and will be mailed to your mailing/home address.
Student cards are required to access library, printing, residence, meal plan, test centre, any secured labs/classrooms, and more.


Who is it for?

  • Full-Time Students
    • Full-time students at St. Lawrence College who have paid full-time tuition and compulsory fees as part of their full-time (daytime) program are eligible to receive a St. Lawrence College Student ID card.
  • Part-Time Students*
    • Part-time students may purchase a student card with Student Services for a fee of $10.00.
  • Apprenticeship Students*
    • Apprenticeship students can purchase a student card with Student Services for a fee of $10, department approval required.
  • College Prep Students*
    • College prep students are required to purchase a student card with Student Services for a fee of $10.

*Additional fee required.


How do I submit my photo?

New Students - can submit photo once you have paid your deposit.
Returning Students - can submit photo for a lost/damaged card once you have paid your current years deposit.

Please follow the guidelines listed below.

  • All photos will be subject to review by Student Services
  • If your photo is rejected, you will receive an email notification asking you to upload another photo that meets the criteria mentioned below
  • Your photo should be professional
  • This will be your Student ID throughout your tenure at SLC
  • Once you have successfully submitted your photo, you will not be able to upload another photo unless your original photo is rejected

 

Step 1: Preparing Your Photo:

Make sure your photo HAS the following:

  • Neutral background (white, off-white, cream, beige, light grey)
  • Face the camera straight on
  • Eyes open and visible
  • Glasses can be removed if there is a glare
  • Good lighting
  • Taken indoors
  • Color photo
  • Photo from the shoulders up, with space above the head
  • Passport – appropriate photos; smiling allowed
  • Photo should be in focus, not blurry
  • Photo should be portrait not landscape

Make sure your photo DOES NOT have the following:

  • Other people, animals, or objects in the photo
  • Hat or sunglasses
  • Clothing that obscures your face
  • Glare on glasses
  • Exaggerated expression
  • Poor quality image
  • Shadows, glare, or dark spots

Do
Dont

Step 2: Preparing your E-mail and Attachment

  • Use your e-mail with subject line:
    Your Last Name, First Name - Example: Smith, John
  • Photo format:
    .jpg or jpeg format, as an attachment, 500k or less in size
  • Save your photo:
    Please use the following naming convention for your photo file:  Student#LastNameFirstName (ex. S1234567SmithJohn.jpeg)

Step 3: Send your E-mail and Attachment Photo

  • Send to: studentidcards@sl.on.ca
  • From: your email (SLC student email or personal)
  • When: Once your tuition deposit is paid you can submit your photo for your student card
  • Deadline: Wednesday, August 12, 2020
    Note: Photos submitted after deadline will not be mailed on time for the first day of class. 

Step 4: Check your HOME address on the SLC.me Student Portal

  • Check the address you have on file through SLC.me
    My Hub > Personal Information
  • If the address appears incorrect: 
    • Click on Home Address
    • Choose the edit button or you add a new address

Using Your Card – Full-time Students

General Identification

  • Your card can be used as identification for athletic events, pubs, elections, weekend access, test rooms, computer labs, etc.

Library Borrowing Privileges

  • Your card must be presented and scanned by the library staff every time library materials are checked out.

Health Insurance Coverage at Pharmacies

  • During the school year, you must present your card at the pharmacy, as your claim secure number is located on the back of your card.
  • During the summer months, you may make a claim by using the claim form, which is available through our local campus Health Centre or through Student Services.
  • Health insurance coverage is available to full-time students only.
  • For more information, see slc.me entitled "Student Insurance" or visit www.wespeakstudent.com.

Meal Plan

  • You can load your card with funds in order to access a cafeteria meal plan. See your local cafeteria staff for details.

Residence

  • When you live in residence, your card must be presented and scanned in order for you to enter the main doors of the residence.

Photocopying/Printing

  • You can load your card with funds at the St. Lawrence College Bookstore in order to add additional printing and photocopying to your account.

Lab Access (Kingston Only)

  • Your card must be scanned at the door in order to gain access to specific labs on campus.

Fitness Facilities

  • Brockville & Cornwall campuses - your card must be presented and scanned at the door to gain access to the fitness facility.
  • Kingston campus - your card must be presented and scanned at the door to gain access to the SHAC.
  • This card also gives you unlimited access to the local Kingston Family YMCA's.

Using your Card - Part-time Students

  • General Identification
  • Library borrowing privileges
  • Meal plan (min. of $10 must be applied)
  • Photocopying/printing

Student Card Policy

Your St. Lawrence Student ID card is the property of the College

  • It is for your personal use and is valid only until the expiry date displayed on the front of the card
  • You are responsible for returning the card if asked to do so
  • You should carry your SLC Student ID card at all times on any St. Lawrence College campus
  • If you are asked by an authorized person (e.g. security staff) on campus for identification, you must produce your card immediately
  • Your SLC Student ID card is not valid if defaced or damaged
  • Any attempt to obtain a SLC Student ID card fraudulently or any improper use of the card will be dealt with under the Student Code of Conduct (see slc.me for Code of Conduct)
  • Use of the card for any of its functions by any person other than the one named on the card is prohibited

Lost/Damaged Cards

  • It is the responsibility of the person named on the card to keep it in good condition and working order
  • If you lose your card, take the time to search for it thoroughly, as there is a charge for a new one and a refund cannot be given if the old card is found

Replacement Cards

  • Any lost/damaged cards can be replaced for a fee of $20.00, payable with Student Services
  • Do not punch a hole in your student ID card, as this will damage the card and you will be required to purchase a replacement card

Meal Plan

  • If you have a meal plan on your lost card, it is your responsibility to inform the campus cafeteria it is lost as they can put a hold on your meal plan.
  • Once you have a replacement card, take the replacement card to your campus cafeteria and have the balance remaining transferred to your new card.

Card Fraud

  • The SLC Student ID card is an identification card. Possession of a false or altered card is a serious offence, which may result in confiscation of the card and/or disciplinary action

Student Card Do's & Don'ts

Do's:

  • Keep your card safe
  • Keep your card in a plastic holder or sleeve, as you must pay a $20.00 replacement fee if your card is damaged
  • Keep your card with you at all times on campus

Don’ts:

  • Expose your SLC Student ID card to excessive heat, moisture, or magnetic sources including other magnetic strip cards
  • Allow your SLC Student ID card to move freely in your bag, case, or pocket as the card can crack or bend
  • This damages the card, which will then have to be replaced at your expense
  • Don't punch a hole in the card as this will damage the card and it will not work properly with access or meal plan

Card holders are available in the bookstore for purchase


FAQs

What can my SLC Student ID card do for me?

  • The SLC Student ID card is your main identification on campus.

How long is my SLC Student ID card valid?

  • Cards are valid during the entire length of the college program (e.g. Police Foundations – card is valid for 2 years).
  • If you withdraw or are no longer a student of St. Lawrence College, you must surrender your card.

What happens if I change my status from full-time to part-time?

  • If you change your status to part-time, your card will not give you access to some of the benefits (such as the fitness centre and bus pass) available to full-time students.

How much does the card cost?

  • The first card is included in your compulsory fees. There is a replacement fee of $20.00, payable in Student Services if the card is damaged/lost/stolen.

I’m a part-time student. Can I still get a card?

  • Yes! You can purchase a part-time student SLC Student ID card for $10.00 in Student Services
  • Part-time students on the Kingston campus who have a minimum of 135 hours and have department approval for a bus pass may purchase it with Student Services.

What do I do if I find my old card?

  • Your old card is deactivated and will no longer work anywhere; you should cut it up so you do not confuse it with the replacement card.

Will I need to get a new card every year?

  • No. There is no need to get a new card every semester or year.
  • If you are a student on the Brockville or Cornwall campus, simply continue to use your card until it expires, or until you are no longer a student.

My Student ID card has expired, but I'm still a student. What do I do?

  • If you are a returning student with an expired card, you can get a replacement card with an extended expiry date at no charge by contacting Student Services.

If I lose my card, do I lose the money for the meal plan I have on it?

  • Definitely not! As long as you let the cafeteria know as soon as you lose your card, it can be put on hold.
  • When you get a replacement card, simply take the new card to your campus cafeteria and have the meal plan transferred to the new card.

Contact Us:

For more information, contact your campus Student Services office or email: studentidcards@sl.on.ca